Fill in your details and your client's, add the work and materials, and download a tidy one-page quote as a PDF. Set how long the price stands and add a line for the client to sign.
Name, address, email, tax ID.
Often 30 days.
Sales tax, VAT or GST. 0 for none.
A share of the total paid up front. 0 for none.
What's included, what isn't, and when the balance is due.
One A4 page. Choose Save as PDF in the print dialog.
Oak & Ivy Landscapes
Tom Hughes 12 Mill Lane, Bristol BS1 4DJ hello@oakandivy.co.uk
Quote
Q-0018
Prepared for
Priya Shah
45 Beech Road Bristol BS6 7QT
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Garden design and planting plan | 1 | £450.00 | £450.00 |
| Porcelain patio, laid (m²) | 18 | £95.00 | £1,710.00 |
| Labour, two people (days) | 3 | £320.00 | £960.00 |
Once the client says yes, turn the same lines into a bill with the invoice generator. Keep the quote number on the invoice so both are easy to match up.
Add your business details, the client's, a quote number and the dates.
Add each part of the job with its quantity and rate, then any tax or discount.
Set a deposit if you take one, write your terms and keep the acceptance line on.
Click Download PDF and choose Save as PDF in the print dialog.
An estimate is your best guess at the cost. It tells the client roughly what to expect, and the final bill can change if the job turns out bigger. A quote is a fixed price for the work described. Once the client accepts it, you're expected to do that work for that price.
Send an estimate when you can't see the whole job yet, like a repair that might uncover more problems. Send a quote when the scope is clear. Either way, write down what's included and what isn't, so there's nothing to argue about later.
A clear quote wins more work. Clients often compare two or three, and the one that's easiest to understand usually looks the most trustworthy.
Materials and your own costs change, so put an end date on every quote. Thirty days is common. For big jobs booked months ahead, say that prices are confirmed when the deposit is paid.
A deposit of 20 to 50% is normal for trades, events and creative work, especially when you buy materials up front or turn other work away to hold the date. Set it as a percentage and the quote shows the amount under the total. Say in your terms whether it's refundable.
The acceptance line gives the client a simple way to say yes: sign, print their name, date it and send it back. A written yes by email works too, and is far better than a phone call nobody remembers. Keep it with the quote.
When the work is done, turn the same lines into an invoice. Put the quote number on the invoice and take off any deposit already paid, so the client can see exactly what's left.
Often, yes. Once a client accepts a quote, it usually forms an agreement to do the work for that price. Laws vary by country, so get advice for large or unusual jobs. This is not legal advice.
Thirty days suits most small businesses. Use a shorter period if your material prices move a lot, and a longer one for work booked far ahead.
Show it if you'll charge it on the invoice, so the total matches. If you're not registered for VAT or sales tax, leave the rate at zero and it won't appear.
A quote is sent before the work and says what it will cost. An invoice is sent after, or at agreed stages, and asks for payment. Use the invoice generator once the job is done.
Click Download PDF and choose Save as PDF in the print dialog. Only the quote prints, on one A4 page. If colours are missing, turn on background graphics.
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Free Quote Generator by Hiyaly